Executive Administrative Assistant Available Immediately Dallas

Administrative Assistant Position Available Immediately (Position located in Addison, TX)

Essential Job Functions

• Provide all administrative support to the CFO
• Daily management of all appointments, phone calls, scheduling events, conferences, teleconferences and travel
• Maximize time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Pro-actively communicate with other key personnel to help with time-sensitive projects
• Coordinate special projects as required
• Manage day-to-day operations of office; organizing and maintaining files and records, including but not limited to:
• Daily postal, shipping and bank runs
• Errands as needed (personal & professional)
• Maintaining office supplies
• Coordinating vendors (maintenance, cleaning, landscaping, etc)
• Assist with accounting functions as needed utilizing Quickbooks including data entry, running reports, reconciliations
• Other duties as needed

Knowledge, Skills, Abilities

• Quickbooks experience required
• Advanced Excel skills strongly desired
• Interpersonal, organizational and time management skills
• Ability to manage and prioritize multiple tasks in a fast-paced changing environment
• Problem-solving, ability to work autonomously, accuracy and close attention to detail
• Experience in handling confidential information and maintaining confidentiality of sensitive information

Benefits:

Full time benefits include medical, dental, life, disability, 401(k), paid vacation and sick leave. 

We hire, train, promote and compensate associates on the basis of personal and professional competence and potential for advancement without regard for race, color, religion, sex, national origin, age, marital status, disability or citizenship, as well as other classifications protected by applicable federal, state or local laws.