Executive Personal Assistant / Estate Manager

EXECUTIVE PERSONAL ASSISTANT / ESTATE MANAGER 

Essential Job Functions

• Manage complex business/social calendar including: coordinate, schedule, and confirm appointments/meetings/travel for the Family
• Manage all domestic and international travel and all related accommodations as required
• Liaise with personal and business associates, philanthropic contacts, and household vendors
• Maximize time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Pro-actively communicate with other key personnel to help with time-sensitive projects
• Manage organization of all personal, business and financial records as required
• Prepare presentations and documentation for meetings and social events
• Respond to emails, correspondence, and all incoming requests in the best interest and on behalf of executives
• Oversee Dallas TX house and associated personal projects as required
• Coordinate all vendors contractors, service providers, and housekeeping associated with family home
• Shop for household items as requested by executives
• Pick up and drop off, executives vehicles as required
• Coordinate the cleaning and fueling of vehicles when needed
• Pick up and drop off dry cleaning as needed
• Proactively monitor and minimize expenditures for Estate improvements/ maintenance
• Analyze incoming bills/invoice variances to plan and initiate corrective action as needed
• Organize, set-up, execute, and assist with hosting special events (philanthropic and social functions) in owner's home or local establishments
• Assist with fundraising efforts including: develop invitation lists, manage RSVP tracking, and vendor management
• Shop for personalized gifts to either ship or hand deliver: Wedding, Baby, Birthday, Anniversary, Get Well or business associate.
• Prepare for the extensive mailing distribution for special annual event and holiday cards
• Manage personal, business, and philanthropic contact database
• Retrieve incoming and ships outgoing mail and packages through USPS, FedEx, etc.
• Personal errands as needed
• Other duties as requested

Knowledge, Skills, Abilities

• Valid Texas Drivers License and good driving record required
• Dependable vehicle with legally required incusurance coverage
• Previous experience as a C-Suite personal assistant required
• Interpersonal, organizational, time management and leadership skills
• Problem-solving, ability to work autonomously, accuracy and close attention to detail
• Experience in handling confidential information and maintaining confidentiality of sensitive information
• Ability to manage and prioritize multiple tasks in a fast-paced changing environment
• Excellent computer skills (Microsoft Office) required

Requirements

Flexibility, travel if needed, occasional long hours some weekends.

Benefits

Medical, Dental, Vision, Life, Disability, and other coverages available.  401K with Company match, PTO, and much more!